Ashton Media Symposiums are sophisticated environments with no expo booths or branded collateral in conference rooms as this can create a messy and cluttered environment which will reflect negatively on the event, and your brand.
Instead, we offer you the opportunity to provide a “branded room gift” – these items are placed in the delegates bedrooms and will be discovered upon check in.
It’s a great opportunity to surprise and delight the delegates and offers you some excellent brand promotion.
A room gift can simply be a branded item, for example a branded Keep cup – great because we all know Australian’s love their coffee and also, it’s a greener option…
But this is also your opportunity to get creative:
+ Run a competition using a QR code & capture the data
+ Promote your speaking session (if applicable) – create some buzz around your topic
+ Link to your partnership e.g. if you ‘re hosting the wine tasting provide a moleskin notebook to write wine notes…etc
+ Don’t forget to consider that some delegates have a flight home and only have carry on luggage, so make sure they can bring it back with them!
With over 14 years of organising Symposiums we’ve seen some great gifts – here are some of our favorites:
+ A personalised chocolate bar with a hidden golden ticket
+ Is the Symposium taking place in Winter?
A branded umbrella is always a hit with our delegates in September in cooler, wetter months!
+ Is the Symposium taking place in the Summer?
Picnic items such as blankets and insulated wine cups are guaranteed to be taken home and used throughout the Summer
+ Wellness hampers – treat your clients and prospects to a little rest and relaxation.
Ashton Media would also urge you to consider “Green” gifts – avoid adding to landfill and make sure your gifts are recyclable. In our experience, delegates always appreciate it when our partners give sustainable items. Here are some local suppliers that are a great alternative and focus on sustainability.
NB: Gifts given to Client Side Delegates only, not Partners.
Please keep us in the loop around what item you choose so we can help you avoid duplicating another partner’s gift.
If you decide to offer a generic gift for all delegates attending the Symposium, download the delivery label here and please make sure the gifts arrive to the venue between 6 – 8 May 2026. Please note there is no flexibility – if items do not arrive by 8 May, they cannot be included in the room drop. Please cater for 120 gifts. Should you wish to offer a customised room gift, please get in touch with Lieke.
Please email Lieke for the delivery label or if you have any questions.
STAY IN TOUCH
In the run up to the event your key contacts will be Lieke and Jess, please do reach out to them if you have any questions.
